Terms and Conditions

ELLIS PATENTS LIMITED

TERMS AND CONDITIONS FOR THE SUPPLY OF GOODS

The customer's attention is drawn in particular to the provisions of clause 9.

1.         Interpretation

1.1       Definitions. In these Conditions, the following definitions apply:

Business Day: a day (other than a Saturday, Sunday or public holiday) when banks in London are open for business.

Conditions: the terms and conditions set out in this document as amended from time to time in accordance with clause 13.6.

Contract: the contract between the Supplier and the Customer for the sale and purchase of the Goods in accordance with these Conditions.

Customer: the person or firm who purchases the Goods from the Supplier.

Force Majeure Event: has the meaning given in clause 10.

Goods: the goods (or any part of them) set out in the Order Confirmation.

Incoterms 2010: the 2010 edition of international rules for the interpretation of trade terms prepared by the International Chamber of Commerce and Incoterm shall be interpreted accordingly.

Intellectual Property Rights: all copyright, database rights, topography rights, design rights, trade marks, trade names, utility models, patents, domain names and any other intellectual property rights of a similar nature (whether or not registered) subsisting anywhere in the world in or associated with the Goods.

Order Confirmation: the Supplier’s written acceptance of the Purchase Order.

Purchase Order: the Customer's order for the Goods, as set out in the Customer's purchase order form, fax or email or in the Customer's written acceptance of the Supplier's quotation.

Specification: any specification for the Goods that is agreed in writing by the Customer and the Supplier and set out in the Order Confirmation.

Supplier: Ellis Patents Limited (registered in England and Wales with company number 01293983).

UK: England, Scotland, Wales and Northern Ireland.

1.2       Construction.  In these Conditions, the following rules apply:

(a)        A person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality).

(b)        A reference to a party includes its personal representatives, successors or permitted assigns.

(c)        A reference to a statute or statutory provision is a reference to such statute or provision as amended or re-enacted. A reference to a statute or statutory provision includes any subordinate legislation made under that statute or statutory provision, as amended or re-enacted.

(d)        Any phrase introduced by the terms including, include, in particular or any similar expression shall be construed as illustrative and shall not limit the sense of the words preceding those terms.

(e)        A reference to writing or written includes faxes and emails.

2.         Basis of contract

2.1       These Conditions apply to the Contract to the exclusion of any other terms that the Customer seeks to impose or incorporate, or which are implied by trade, custom, practice or course of dealing.

2.2       The Purchase Order constitutes an offer by the Customer to purchase the Goods in accordance with these Conditions. The Customer is responsible for ensuring that the terms of the Purchase Order and any applicable Specification submitted by the Customer are complete and accurate.

2.3       A Purchase Order shall be deemed to be accepted on the earliest of the Supplier issuing:

(a)        an Order Confirmation; or

(b)        a delivery note,

at which point the Contract shall come into existence.

2.4       The Contract constitutes the entire agreement between the parties. The Customer acknowledges that it has not relied on any statement, promise or representation made or given by or on behalf of the Supplier which is not set out in the Contract.

2.5       Any samples, drawings, descriptive matter, or advertising produced by the Supplier and any descriptions or illustrations contained in the Supplier's catalogues or brochures are produced for the sole purpose of giving an approximate idea of the Goods described in them. They shall not form part of the Contract or have any contractual force.

2.6       A quotation for the Goods given by the Supplier shall not constitute an offer. A quotation shall only be valid for the period set out in it.

3.         Goods

3.1       The Goods are described in the Supplier’s quotation or in the Supplier's catalogue and/or website as modified by any applicable Specification.

3.2       To the extent that the Goods are to be manufactured in accordance with a Specification supplied by the Customer, the Customer shall indemnify the Supplier against all liabilities, costs, expenses, damages and losses (including any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal and other professional costs and expenses) suffered or incurred by the Supplier in connection with any claim made against the Supplier for actual or alleged infringement of a third party's intellectual property rights arising out of or in connection with the Supplier's use of the Specification. This clause 3.2 shall survive termination of the Contract.

3.3       The Supplier reserves the right to amend the specification of the Goods if required by any applicable statutory or regulatory requirements.

4.         Delivery

4.1       The Supplier shall ensure that each delivery of the Goods is accompanied by a delivery note which shows the date the Purchase Order was processed by the Supplier, all relevant Customer and Supplier reference numbers, the type and quantity of the Goods (including the code number of the Goods, where applicable), special storage instructions (if any).

4.2       This clause 4.2 applies to Contracts for Goods to be delivered within the UK.

(a)        The Supplier shall deliver the Goods to the location set out in the Order Confirmation or such other location as the parties may agree at any time on or before the agreed delivery date.

(b)        For deliveries ex works, the Customer shall collect the Goods from the Supplier's premises at Rillington and delivery shall be completed when the Goods are collected.

(c)        For deliveries otherwise than ex works the Supplier’s premises at Rillington, delivery of the Goods shall be completed when the Goods have been loaded onto the carrier’s vehicle.

(d)        Unless otherwise set out in the Order Confirmation, delivery charges shall be those set out in the Supplier’s price list applicable at the date of the Purchase Order.

4.3       This clause 4.3 applies to Contracts for Goods to be delivered outside the UK.

(a)        The Supplier shall deliver the Goods in accordance with the Incoterm set out in the Order Confirmation.

(b)        If the delivery is specified as FCA Rillington the Customer shall collect the Goods from the Supplier's premises at Rillington and delivery shall be completed when the Goods have been loaded onto the carrier’s vehicle. 

(c)        Any delivery charges shall be included in the price or otherwise set out in the Order Confirmation.

In the event of a conflict between these Conditions and the applicable Incoterm, the former shall prevail.

4.4       Any dates quoted for delivery are approximate only, and the time of delivery is not of the essence of the Contract. The Supplier shall not be liable for any delay in delivery of the Goods that is caused by a Force Majeure Event or the Customer's failure to provide the Supplier with adequate delivery instructions or any other instructions that are relevant to the supply of the Goods.

4.5       If the Supplier fails to deliver the Goods, its liability shall be limited to the costs and expenses incurred by the Customer in obtaining replacement goods of similar description and quality in the cheapest market available, less the price of the Goods. The Supplier shall have no liability for any failure to deliver the Goods to the extent that such failure is caused by a Force Majeure Event or the Customer's failure to provide the Supplier with adequate delivery instructions or any other instructions that are relevant to the supply of the Goods.

4.6       If the Customer fails to take or accept (as the case may be) physical delivery of the Goods within 5 Business Days of the delivery date or deemed delivery date then, except where such failure or delay is caused by a Force Majeure Event or the Supplier's failure to comply with its obligations under the Contract, the Supplier shall store the Goods until delivery takes place, and may (at the Supplier’s sole discretion) charge the Customer for all related costs and expenses (including insurance).

4.7       For Goods made to a Specification, the Customer shall not be entitled to reject the Goods if the Supplier delivers up to and including 10% more or less than the quantity of Goods ordered, but a pro rata adjustment shall be made to the invoice on receipt of notice from the Customer that the wrong quantity of Goods was delivered.

4.9       The Supplier may deliver the Goods by instalments, which shall be invoiced and paid for separately. Each instalment shall constitute a separate Contract. Any delay in delivery or defect in an instalment shall not entitle the Customer to cancel any other instalment.

4.10     For the avoidance of doubt, the Customer shall be responsible for all related costs and expenses (including insurance) of any Goods stored at the Supplier’s premises at Rillington at the request of the Customer and the Customer shall indemnify the Supplier against all liabilities, costs, expenses, damages and losses (including any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal and other professional costs and expenses) suffered or incurred by the Supplier in connection therewith.

5.         Quality

5.1       The Supplier warrants that on delivery the Goods shall:

(a)        conform in all material respects with any applicable Specification; and

(b)        be free from material defects in design, material and workmanship.

5.2       Subject to clause 5.3, if:

(a)        the Customer gives notice in writing to the Supplier within a reasonable time of discovery that some or all of the Goods do not comply with the warranty set out in clause 5.1;

(b)        the Supplier is given a reasonable opportunity of examining such Goods; and

(c)        the Customer (if asked to do so by the Supplier) returns such Goods to the Supplier's place of business at the Customer's cost,

the Supplier shall, at its option, repair or replace the defective Goods, or refund the price of the defective Goods in full.

5.3       The Supplier shall not be liable for Goods' failure to comply with the warranty set out in clause 5.1 in any of the following events:

(a)        the Customer makes any further use of such Goods after giving notice in accordance with clause 5.2;

(b)        the defect arises because the Customer failed to follow the Supplier's oral or written instructions as to the storage, commissioning, installation, use and maintenance of the Goods or (if there are none) good trade practice regarding the same;

(c)        the defect arises as a result of the Supplier following any drawing, design or Specification supplied by the Customer;

(d)        the Customer alters or repairs such Goods without the written consent of the Supplier;

(e)        the defect arises as a result of fair wear and tear, wilful damage, negligence, or abnormal storage or working conditions; or

(f)        the Goods differ from the Specification as a result of changes made to ensure they comply with applicable statutory or regulatory requirements.

5.4       Unless the Supplier makes or gives a written warranty, condition, description or representation to the contrary, the Customer shall rely on its own skill and judgement as to the:

(a)        fitness of the Goods for any purpose; and

(b)        compliance of the Goods with the requirements of any regulatory or other authority.

5.5       The terms implied by sections 13 to 15 of the Sale of Goods Act 1979 are, to the fullest extent permitted by law, excluded from the Contract.

5.6       Except as provided in this clause 5, the Supplier shall have no liability to the Customer in respect of the Goods' failure to comply with the warranty set out in clause 5.1.

5.7       These Conditions shall apply to any repaired or replacement Goods supplied by the Supplier.

6.         Title and risk

6.1       The risk in the Goods shall pass to the Customer on completion of delivery.

6.2       Title to the Goods shall not pass to the Customer until the Supplier has received payment in full (in cash or cleared funds) for:

(a)        the Goods; and

(b)        any other goods or services that the Supplier has supplied to the Customer in respect of which payment has become due.

6.3       Until title to the Goods has passed to the Customer, the Customer shall: 

(a)        hold the Goods on a fiduciary basis as the Supplier's bailee; 

(b)        store the Goods separately from all other goods held by the Customer so that they remain readily identifiable as the Supplier's property; 

(c)        not remove, deface or obscure any identifying mark or packaging on or relating to the Goods;

(d)        maintain the Goods in satisfactory condition and keep them insured against all risks for their full price from the date of delivery;

(e)        notify the Supplier immediately if it becomes subject to any of the events listed in clause 8.2; and

(f)        give the Supplier such information relating to the Goods as the Supplier may require from time to time,

but the Customer may resell or use the Goods in the ordinary course of its business provided that where the Customer is not the end user of the Goods it shall not resell the Goods unless it imposes terms at least as onerous as this clause 6 on the end user of the Goods.

6.4       If before title to the Goods passes to the Customer the Customer becomes subject to any of the events listed in clause 8.2, or the Supplier reasonably believes that any such event is about to happen and notifies the Customer accordingly, then, provided that the Goods have not been resold, or irrevocably incorporated into another product, and without limiting any other right or remedy the Supplier may have, the Supplier may at any time require the Customer to deliver up the Goods and, if the Customer fails to do so promptly, enter any premises of the Customer or of any third party where the Goods are stored in order to recover them.

7.         Price and payment

7.1       The price of the Goods shall be the price set out in the Order Confirmation, or, if no price is quoted, the price set out in the Supplier's published price list in force as at the date of delivery.

7.2       The Supplier may, by giving notice to the Customer at any time up to 10 Business Days before delivery, increase the price of the Goods to reflect any increase in the cost of the Goods that is due to:

(a)        any factor beyond the Supplier's control (including foreign exchange fluctuations, increases in taxes and duties, and increases in labour, materials and other manufacturing costs);

(b)        any request by the Customer to change the delivery date(s), quantities or types of Goods ordered, or the Specification; or

(c)        any delay caused by any instructions of the Customer or failure of the Customer to give the Supplier adequate or accurate information or instructions.

7.3       The price of the Goods is exclusive of amounts in respect of value added tax (VAT). The Customer shall, on receipt of a valid VAT invoice from the Supplier, pay to the Supplier such additional amounts in respect of VAT as are chargeable on the supply of the Goods.

7.4       The Supplier may invoice the Customer for the Goods on or at any time after the Supplier has notified the Customer that the Goods are ready to ship.  

7.5       The Customer shall pay the invoice in full and in cleared funds by the end of the month following the month the invoice was dated. Payment shall be made to the bank account nominated in writing by the Supplier. Time of payment is of the essence of the Contract.

7.6       If the Customer fails to make any payment due to the Supplier under the Contract by the due date for payment (due date), then the Customer shall pay interest on the overdue amount at the rate of 5% per annum above Barclays Bank Plc's base rate from time to time. Such interest shall accrue on a daily basis from the due date until the date of actual payment of the overdue amount, whether before or after judgment. The Customer shall pay the interest together with the overdue amount.

7.7       The Customer shall pay all amounts due under the Contract in full without any deduction or withholding except as required by law and the Customer shall not be entitled to assert any credit, set-off or counterclaim against the Supplier in order to justify withholding payment of any such amount in whole or in part. The Supplier may at any time, without limiting any other rights or remedies it may have, set off any amount owing to it by the Customer against any amount payable by the Supplier to the Customer.

8.         Customer's insolvency or incapacity

8.1       If the Customer becomes subject to any of the events listed in clause 8.2, or the Supplier reasonably believes that the Customer is about to become subject to any of them and notifies the Customer accordingly, then, without limiting any other right or remedy available to the Supplier, the Supplier may cancel or suspend all further deliveries under the Contract or under any other contract between the Customer and the Supplier without incurring any liability to the Customer, and all outstanding sums in respect of Goods delivered to the Customer shall become immediately due.

8.2       For the purposes of clause 8.1, the relevant events are:

(a)        the Customer suspends, or threatens to suspend, payment of its debts, or is unable to pay its debts as they fall due or admits inability to pay its debts, or (being a company) is deemed unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986, or (being an individual) is deemed either unable to pay its debts or as having no reasonable prospect of so doing, in either case, within the meaning of section 268 of the Insolvency Act 1986, or (being a partnership) has any partner to whom any of the foregoing apply;

(b)        the Customer commences negotiations with all or any class of its creditors with a view to rescheduling any of its debts, or makes a proposal for or enters into any compromise or arrangement with its creditors other than (where the Customer is a company) where these events take place for the sole purpose of a scheme for a solvent amalgamation of the Customer with one or more other companies or the solvent reconstruction of the Customer;

(c)        (being a company) a petition is filed, a notice is given, a resolution is passed, or an order is made, for or in connection with the winding up of the Customer, other than for the sole purpose of a scheme for a solvent amalgamation of the Customer with one or more other companies or the solvent reconstruction of the Customer;

(d)        (being an individual) the Customer is the subject of a bankruptcy petition or order;

(e)        a creditor or encumbrancer of the Customer attaches or takes possession of, or a distress, execution, sequestration or other such process is levied or enforced on or sued against, the whole or any part of its assets and such attachment or process is not discharged within 14 days;

(f)        (being a company) an application is made to court, or an order is made, for the appointment of an administrator or if a notice of intention to appoint an administrator is given or if an administrator is appointed over the Customer; 

(g)        (being a company) a floating charge holder over the Customer's assets has become entitled to appoint or has appointed an administrative receiver;

(h)        a person becomes entitled to appoint a receiver over the Customer's assets or a receiver is appointed over the Customer's assets;

(i)         any event occurs, or proceeding is taken, with respect to the Customer in any jurisdiction to which it is subject that has an effect equivalent or similar to any of the events mentioned in clause 8.2(a)to clause 8.2(h) (inclusive);

(j)         the Customer suspends, threatens to suspends, ceases or threatens to cease to carry on all or substantially the whole of its business;

(k)        the Customer's financial position deteriorates to such an extent that in the Supplier's opinion the Customer's capability to adequately fulfil its obligations under the Contract has been placed in jeopardy; and

(l)         (being an individual) the Customer dies or, by reason of illness or incapacity (whether mental or physical), is incapable of managing his or her own affairs or becomes a patient under any mental health legislation.

8.3       Termination of the Contract, however arising, shall not affect any of the parties' rights and remedies that have accrued as at termination. Clauses which expressly or by implication survive termination of the Contract shall continue in full force and effect.

9.         Limitation of liability

9.1       Nothing in these Conditions shall limit or exclude the Supplier's liability for: 

(a)        death or personal injury caused by its negligence, or the negligence of its employees, agents or subcontractors (as applicable);

(b)        fraud or fraudulent misrepresentation;

(c)        breach of the terms implied by section 12 of the Sale of Goods Act 1979;

(d)        defective products under the Consumer Protection Act 1987; or

(e)        any matter in respect of which it would be unlawful for the Supplier to exclude or restrict liability.

9.2       Subject to clauses 4.5, 5.2 and 9.1:

(a)        the Supplier shall under no circumstances whatever be liable to the Customer, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, for any loss of profit, or any indirect or consequential loss arising under or in connection with the Contract; and 

(b)        the Supplier has obtained insurance cover in respect of its own legal liability for individual claims. Accordingly, the Supplier's total liability to the Customer in respect of all other losses arising under or in connection with the Contract, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, shall in no circumstances exceed the upper limit of the Supplier’s insurance policy in respect of an individual claim of the type made by the Customer. The Customer is responsible for making its own arrangements for the insurance of any excess loss.

10.       Force majeure

Neither party shall be liable for any failure or delay in performing its obligations under the Contract to the extent that such failure or delay is caused by a Force Majeure Event. A Force Majeure Event means any event beyond a party's reasonable control, which by its nature could not have been foreseen, or, if it could have been foreseen, was unavoidable, including strikes, lock-outs or other industrial disputes (whether involving its own workforce or a third party's), failure of energy sources or transport network, acts of God, war, terrorism, riot, civil commotion, interference by civil or military authorities, national or international calamity, armed conflict, malicious damage, breakdown of plant or machinery, nuclear, chemical or biological contamination, sonic boom, explosions, collapse of building structures, fires, floods, storms, earthquakes, loss at sea, epidemics or similar events, natural disasters or extreme adverse weather conditions, or default of suppliers or subcontractors.

11.       Intellectual Property Rights

11.1     The Customer acknowledges that:

(a)        the Intellectual Property Rights are the Supplier's (or its licensor's) property;

(b)        nothing in this agreement shall be construed as conferring any licence or granting any rights in favour of the Customer in relation to the Intellectual Property Rights. The Supplier asserts its full rights to control the use of its trade marks within the EEA and the Customer shall assist the Supplier as required in preventing parallel importers from diluting the Supplier's rights; and

(c)        any reputation in any trade marks affixed or applied to the Goods shall accrue to the sole benefit of the Supplier or any other owner of the trade marks from time to time.

11.2     The Customer shall not repackage the Goods and/or remove any copyright notices, confidential or proprietary legends or identification from the Goods.

11.3     The Customer shall not use (other than pursuant to this agreement) or seek to register any trade mark or trade name (including any company name) which is identical to, confusingly similar to or incorporates any trade mark or trade name which the Supplier or any associated company of Supplier owns or claims rights in anywhere in the world.

11.4     If at any time it is alleged that the Goods infringe the rights of any third party or if, in the Supplier's reasonable opinion, such an allegation is likely to be made, the Supplier may at its option and its own cost:

(a)        modify or replace the Goods without reducing the overall performance of the Goods in order to avoid the infringement; or

(b)        procure for the Customer the right to continue using the Goods; or

(c)        repurchase the Goods at the price paid by the Customer, less depreciation at the rate the Supplier applies to its own equipment.

11.5     The Customer shall promptly and fully notify the Supplier of:

(a)        any actual, threatened or suspected infringement of any Intellectual Property Rights which comes to the Customer's notice; and

(b)        any claim by any third party that comes to the Customer's notice that the sale or advertisement of the Goods infringes the rights of any person.

11.6     The Customer agrees (at the Supplier's request and expense) to do all such things as may be reasonably required to assist the Supplier in taking or resisting any proceedings in relation to any infringement or claim referred to in clause 11.5.

11.7     In the event of any claim, proceeding or suit by a third party against the Customer alleging an infringement of any Intellectual Property Right connected with the Goods, the Supplier shall defend the Customer at the Supplier's expense, subject to:

(a)        the Customer promptly notifying the Supplier in writing of any such claim, proceeding or suit; and

(b)        the Supplier being given sole control of the defence of the claim, proceeding or suit, and provided that the Supplier shall not be liable for infringements to the extent that they arise out of or in connection with modifications to the Goods made by anyone except the Supplier or its authorised representative, or out of use or combination of the Goods with products or third party materials not specified or expressly approved in advance in writing by the Supplier, or where the claim, proceeding or suit arises from the Supplier's adherence to the Customer's requested changes to the Specification or from infringing items of the Customer's origin, design or selection.

11.8     The Supplier shall reimburse the Customer with an amount equal to any cost, expense or legal fees incurred at the Supplier's written request or authorisation and shall indemnify the Customer against any liability assessed against the Customer by final judgement on account of an infringement described in clause 11.7.

12.       Confidentiality

12.1     Each party undertakes to the other to keep confidential all information (written or oral) concerning the business and affairs of the other which it has obtained or received as a result of discussions leading up to entry into this agreement, or which it has obtained during the course of this agreement, except any information that is:

(a)        subject to an obligation to disclose under law, or that is required to be disclosed by any competent regulatory authority, by notice or otherwise; or

(b)        already in its possession other than as a result of a breach of this clause 12; or

(c)        in the public domain other than as a result of a breach of this clause 12.

12.2     Each party undertakes to the other to take all steps that are necessary from time to time to ensure compliance with the provisions of this clause 12 by its employees, agents and subcontractors.

13.       General

13.1     Assignment and subcontracting.

(a)        The Supplier may at any time assign, transfer, charge, subcontract or deal in any other manner with all or any of its rights or obligations under the Contract.

(b)        The Customer may not assign, transfer, charge, subcontract or deal in any other manner with all or any of its rights or obligations under the Contract without the prior written consent of the Supplier.

13.2     Notices.

(a)        Any notice or other communication given to a party under or in connection with the Contract shall be in writing, addressed to that party at its registered office (if it is a company) or its principal place of business (in any other case) or such other address as that party may have specified to the other party in writing in accordance with this clause, and shall be delivered personally, sent by pre-paid first class post, recorded delivery, commercial courier, fax or email.

(b)        A notice or other communication shall be deemed to have been received: if delivered personally, when left at the address referred to in clause 13.2(a); if sent by pre-paid first class post or recorded delivery, at 9.00 am on the second Business Day after posting; if delivered by commercial courier, on the date and at the time that the courier's delivery receipt is signed; or, if sent by by fax or email, one Business Day after transmission.

(c)        The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action.

13.3     Severance.

(a)        If any court or competent authority finds that any provision of the Contract (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of the Contract shall not be affected.

(b)        If any invalid, unenforceable or illegal provision of the Contract would be valid, enforceable and legal if some part of it were deleted, the provision shall apply with the minimum modification necessary to make it legal, valid and enforceable.

13.4     Waiver. A waiver of any right or remedy under the Contract is only effective if given in writing and shall not be deemed a waiver of any subsequent breach or default. No failure or delay by a party to exercise any right or remedy provided under the Contract or by law shall constitute a waiver of that or any other right or remedy, nor shall it preclude or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall preclude or restrict the further exercise of that or any other right or remedy.

13.5     Third party rights. A person who is not a party to the Contract shall not have any rights under or in connection with it.

13.6     Variation. Except as set out in these Conditions, any variation to the Contract, including the introduction of any additional terms and conditions, shall only be binding when agreed in writing and signed by the Supplier.

13.7     Governing law and jurisdiction. The Contract, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), shall be governed by, and construed in accordance with, English law, and the parties irrevocably submit to the non-exclusive jurisdiction of the courts of England and Wales.

02 December 2013

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